Support Center

Managing Incompletes: Faculty

Last Updated: Sep 24, 2016 04:52PM PDT

Canvas courses stay open for at least one additional quarter

In order to facilitate incomplete agreements, Canvas courses remain open for one quarter after the term in which the course was taught. Spring Quarter courses remain open through the end of Fall.

Because District grading policy requires that all incomplete work be completed within the quarter following when the Incomplete grade was assigned, no adjustments to Canvas enrollments should be required.

When Courses Conclude, by Term
If your course was initially taught in... then your course will conclude at
11:59 pm on the day before the start of the...
Fall Quarter Spring Quarter
Winter Quarter Summer Quarter
Spring Quarter Winter Quarter
Summer Quarter Winter Quarter

If you would like to disable student participation in the course before the conclusion date, you can limit user participation by adjusting the dates in your course settings. Follow the instructions in this Canvas Guide on Changing the Start and End Dates for a Course. Don't forget to check the "Users can only participate in the course between these dates" checkbox. If you don't check the box, the dates will only be used for mapping imported content onto the course calendar, and won't be used to control course access. 

A warning about availability dates

If you use the Available From and Available Until dates in Canvas, these dates will still apply to the students who need to complete work in your classes. You will have to make changes to the availability dates in order to allow students to submit their work.

The easiest way to manage this is to set a differentiated due date. This will allow you to set specific availability dates for the remaining work without reopening the assignment for all of the students who took the class. View this Canvas Guide on creating assignments for individual students--scroll to the section titled "Add Additional Dates"--for specific instructions on creating differentiated due dates. 

CAUTION: Do not make changes to course content once the instructional term is over. If you edit content in a course, students receive notification that you have made changes. In particular, you should avoid changing class-wide due dates on assignments, as this can add notifications to a student's To Do list.

For example, if you decided to make updates in your Fall course on December 28, to prepare for offering the same course in the Winter, your Fall students would be notified of these changes, even though they had already completed the course. Instead, you should import your Fall course into the Winter course shell and make changes within the Winter shell.

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